Industrial Researcher

Are you a research talent with the courage to pursue a career in  business? Or are you in a company or university and have the idea for a research project that can create commercial value for the  company?
 

Industrial Researcher invests in Business PhD and Industrial Postdoc projects. In both courses, the candidate is employed in a private company and enrolled in, or works with, a public research institution. The candidate is working on the same research project in both  locations.

 

 

    Industrial Postdoc program
    Who can apply?
    • Companies that have a geographical department in Denmark and have the finances and facilities to run the project.
    • Universities that are officially approved to conduct PhD programs, as well as be able to attach a supervisor to the project.
    • Graduates who have obtained a PhD degree. The degree must be a maximum of 5 years old at the time of application and the candidate must not have more than 6 months of experience from the private business sector, speaking from the start of the PhD.
    What can I apply for investment for?

    A business post.doc project is a research project between a university, a company and a researcher doing a post.doc.

     

    The fund invests in projects that fall into one of three themes:

    • Ambitious and lasting green research initiatives
    • Life science, health, welfare technology and clinical research
    • Technology and innovation that can develop production and secure jobs in Denmark

    You can read much more about the three themes in the current guidelines.

    How much money can I apply for?

    The company receives up to DKK 22,000 per month in subsidy for salary and DKK 2,500 per. month in travel allowance.

    The university receives up to DKK 10,000 per month.

    What can the money finance?

    University grant can be used at:

    • Research mentors' sparring with the business postdoc.
    • Research mentors' participation in conferences. This includes one round trip to the destination per stay, visa, travel insurance, accommodation and participation fee. Diet, daily / local transport, etc. are not covered.
    • Project-relevant equipment, materials, equipment (procurement and / or use) and external services
    • Other employees' work on the project (does not include HR and finance functions, rent, supply, etc.)
    • Publication and dissemination of research results.

    The company grant can be used at:

    • salary for the business postdoc
    • travel activities

    Salary Levels
    An Industrial Postdoc must have at least the same total salary (salary + pension) as a university-employed postdoc. The AC agreement regulates the salary of postdoc employees who are classified in accordance with §4 and §8 of the agreement and receive a fixed supplement of DKK 4,532.46 per month. 

    As of 1 April 2020, the salary steps incl. pension and supplement per month by seniority:

    • 1st year, salary step 4: DKK 36,015
    • 2nd year, salary step 4: DKK 36,015
    • 3rd year, salary step 5: DKK 38,403
    • 4th year, salary step 6: DKK 40,580
    • 5th year, salary step 8: DKK 42,726

    The salary seniority is increased by the time that the postdoc employee has been employed in work conditioned by the education. As a postdoc employee typically already has at least 3 years of employment as a PhD student, they usually start at grade 5 or higher. 

    The collective wage is a minimum wage. As an Industrial Postdoc, you naturally have the opportunity to negotiate a higher salary. All in all, you should consider your Industrial Postdoc employment as any employment in terms of negotiating terms of employment. This means that you can also negotiate matters such as vacation and maternity terms. The employment must, as a minimum, be on normal salaried terms. Also note that non-compete clauses or the like in the employment contract must not restrict the Industrial Postdoc's ability to obtain employment elsewhere. 

    Innovation Fund Denmark recommends that you seek advice from a trade union or an HR office regarding. wage conditions and the above rates should be considered as indicative.

    How long does the project have to take?

    The project can take between 12 and 36 months.

    I have a project idea. How do I find the right partners?

    If you are a business or graduate, the path typically goes through universities. Here are the subject matter experts who have connections to relevant companies and can point to good graduates among the students and PhD students.

    To find the right university researcher, we recommend that you go to the PhD school for the subject area. Each university has PhD schools in different subject areas. The PhD schools are the administrative focal point for the university's PhD programs and will be able to help point out a subject-relevant university researcher.

    List of Danish universities (dkuni.dk)

    You can also contact one of the Danish innovation networks, which may put you together with partners in the field. Find the networks here. For graduates, industry associations will also be able to refer you to relevant companies. Also keep an eye out for science dating events at universities where students and businesses can meet.

    Candidates can also make direct contact with relevant companies. Our experience is that you get the most out of the contact with a company if you have a proposal for a specific project where the commercial value for the company is clear, and that you are at the same time open to the company wanting to participate in shape the project so that it becomes relevant to them.

    Application
    How do I apply?

    The Business Advisor must create the application.

    Your application must be created and submitted via the electronic application system: www.e-grant.dk.

    You must register as a user of the system with either a username and password or with NemID before you can create an application.

    You create a new application by finding the correct call under "Search Options" and pressing "Start your application".

    Note that the list of search options is sorted alphabetically, and that the names of all calls from Innovation Fund Denmark start with "IF".

    You must write your application in either Danish or English.

    You can find a guide to e-grant on the website of the Ministry of Education and Research

    What must the application contain?

    In an application to Innovation Fund Denmark, you must describe the Industrial Postdoc. project and the people and organizations participating in the project. An account of how the project contributes to the chosen theme.

    The application must contain a project description of high professional quality, which explains the research project and the project participants.

    A company and a research institution can apply without a specific Industrial Postdoctoral candidate. If the application is approved, the parties must find a qualified candidate within six months.

    CV for project participants - what should we pay attention to?
    There are no templates for project participants' resumes. Please ensure that the CVs contain all the information necessary to assess the project participants' qualifications in relation to the criteria defined in the guidelines. Remember that you can apply without a candidate.

    • CVs for mentors may not exceed 2 pages each.
    • There is no page limit for the candidate's CV.
    • The CV of the candidate must state all employment (stated in months - it is not enough with only year of employment - as well as any part-time rate), and the candidate's research experience, including publications, must also be explained.
    • Cv for resp. Company mentor and co-mentor (s) must provide information about the training.
    • CV for research mentor and possibly co-mentor (s) must include a list of selected publications as well as ORCID.
    Documents
    When will we receive a response to our application?

    We strive to maintain a processing time of two months from the application deadline until the applicant receives a decision on the application. In some cases, it may take longer.

    Decisions are sent via e-grant.

    What are typical errors and omissions when writing an application?

    Unsatisfactory description of the project's business significance
    This section can advantageously be substantiated with specific figures and / or specific application scenarios, which make it clear why the project has a clear business significance for the company. Read about the criterion "Business significance and effect" in the guidelines, and guiding examples in the template for the project description. Both documents are available at www.erhvervsforsker.dk

    Unnecessary competencies
    When you develop a project that is professionally broad and / or interdisciplinary, you must also be aware that the project participants cover all necessary competencies. Remember that it is an opportunity to associate with third parties.

    The project does not match the call
    Before submitting an application, you should make sure that you apply during a round that suits your project. Ie. You must be aware of whether you are sending the application to one of our “regular” rounds targeted at private companies, or our annual round of targeted public organizations. Read about our definition of "private company" vs. "Public organization" in the guidelines, and contact us via næringsvsforsker@innofond.dk, if you are in doubt about which call is right for you.

    The project does not fit into one of the politically determined themes
    In addition, you must be aware that your project idea must fit into one of the politically determined themes for the Industrial Researcher programs. Read more about the themes in the guidelines.

    Not all project participants have been involved in preparing the application
    We recommend that the entire team (company mentor / supervisor, university mentor / supervisor and, if applicable, graduate) participate in preparing the application. It is important from the very beginning to discuss and agree on what the project is specifically about.

    It is important that the university supervisor / mentor is involved in the application, as it is a special discipline to write research applications - there are many special things to keep track of: State-of-the-art, literature references, method descriptions ( see links below).

    It is equally important that the company helps to formulate the section on the project's business significance (see above).

    We also strongly recommend that you enter into actual collaboration agreements on eg IPR and Publishing

    We have been refused in the past. What are we going to do differently this time?

    When re-applying, you must pay attention to addressing all rejection reasons (ie points of criticism) that appear in the rejection letter from your last application. In the e-grant application form, you must state that you have previously been rejected and what changes you have made. 

    If necessary, you can apply for clarification of the reasons for the refusal.

    The request is sent to ærvsforsker@innofond.dk. The request must clearly state which condition (s) / refusal you wish to elaborate on, and please formulate up to a total of three specific questions to the committee.

    Remember to provide the case number in the email.

    Note that the Fund can only state how the justification is to be understood and not how it is to be answered. The Foundation also cannot advise on how to improve the application.

     

    The processing time for a request for elaboration is approx. one month and in some cases longer.

    Assessment of application
    How does the assessment process take place?

    All applications are evaluated by the Business Research Committee, which submits applications for decision to the Fund. It is the Fund that makes the final decision.

    Who judges the application?

    Industrial Research Committee assessing applications.

    The committee consists of 24-28 members, representing both respected researchers and senior figures from the Danish private business community.

    The committee makes recommendations on the applications, in the end it is Innovation Fund Denmark that makes the decision.

    How is the application assessed?

    The application is assessed on four criteria

    1. Relevance and contribution to the chosen theme. A project can only be approved if it falls within one of the three themes.
    2. Research quality. The project must generally be at PhD level and realistically be able to be completed within the project period.
    3. Research significance and effect. The project must have a clear business significance and effect for the Danish part of the company.
    4. Project implementation. The application must reflect that the project is well organized and that the parties are competent and relevant.

    Read more about the rating criteria in the guidelines.

    Start-up of project
    What happens after my application is approved?

    Once the project has been approved, you will be notified of this in the e-grant. After this, the company must submit signed commitments and the university must submit signed commitments and enrollment certificates.

    When can the project start?

    The project can start at the earliest from the day the commitment is given. If you receive a conditional commitment, it is only when the final commitment has been given that the project can start. The project must start no later than six months after the award of the commitment.

     

    Our project received a conditional approval. What should we do?

    In case of conditional approval, you have six months to fulfill the condition / conditions. Answers to the condition are submitted in e-grant. The answer must not exceed two A4 pages per condition, if this is exceeded, the Fund may reject the answer. It must be made clear what is being answered and the answer must be submitted in one single document. The treatment time is approx. two months and in some cases longer.

    Regarding the fulfillment of the condition that an Industrial Postdoc candidate must be found for the project, the answer must include

    • PhD Certificate
    • CV including publication list. Employment must be stated in months and years.
    During the project
    We have received a grant. How do we ensure a good project process?

    It is important during the course that you meet regularly and discuss the development of the project. We recommend that you hold physical meetings at least once every three months, and preferably more often, where everyone participates. At the start of the project, it is strongly recommended that you agree on who is responsible for convening meetings. Unless otherwise agreed, the business advisor / mentor is expected to take the initiative. 

    You can establish a steering group with several professionals from the company and the university and hold a steering group meeting once every six months. It can also be recommended that the student writes a short newsletter approx. every other week, where the development of the project is explained. Above all, all project partners must mentally understand the situation of the others and be prepared to make changes in the project if it is in everyone's best interests.

    We also strongly recommend that you enter into actual cooperation agreements on eg IPR and Publishing.

    How is the project started and when will the grant be paid out?

    Before grants can be paid out, the Fund must receive and approve signed commitments from the company and the university. The parties may choose to sign in one and the same document or submit two signed documents.

    The start date is set to the date stated on the undertaking's signature page (Industrial Postdoc).

    Both the university / research institution and the company receive 85% of the grant in advance. 

    Read about payment of the remaining 15% under Accounting and payment of remaining grants - what should we be aware of?

    Maternity leave and leave from the project - what should we be aware of?

    Industrial PhD and Industrial Postdoc candidates can apply for leave in connection with, for example, maternity and illness. Subsidies are not granted during leave, nor during maternity and sick leave. The end date of the grant period is postponed by the leave period and the grant is granted during the extended period.

    Note: The fund must approve a request for leave before the leave can start. The Fund does not approve requests for leave retroactively. The request is sent via e-grant (section "Change requests").

    A leave request must include:

    • Justification for leave.
    • Start and end date for leave period.
    • New end date for the project (project end date is postponed during the leave period).
    • Signatures of the company (eg supervisor), research institution / university (eg supervisor) and candidate.

    If you do not know the exact dates, please provide tentative dates. As soon as you know the exact dates, inform them to the Fund (via e-grant), after which the period is adjusted and the final end date for the project is determined.

    Part-time work on the project - what should we be aware of?

    Industrial Postdoc candidates can apply for part-time at eg illness, but you can not apply for part-time on the grounds that the candidate must do other work next to it. Industrial Postdoc jobs are basically full-time positions.

    Note: The fund must approve the request part-time before the part-time can start.
    The Fund does not approve part-time requests retroactively.
    The request is sent via e-grant (section Requests for Change). 

    A part-time request must include:

    • Justification for part-time work.
    • Start and end date for part-time period.
    • Part-time rate.
    • New project end date (project end date postponed part-time).
    • Signatures of the company (eg supervisor), research institution / university (eg supervisor) and candidate.

    The part-time rate is what percentage of the part-time work is full-time. Eg. a part-time rate of 50% means that the candidate works half as much as a full-time employment during the period in question ..

     

    The project and / or the PhD program will be delayed - what should we do?

    The end date of the grant period is binding, and can only be adjusted due to approved leave or part-time (see "Maternity and leave from the project - what should we be aware of?" And "Part-time work on the project - what should we be aware of? ") but not due to other reasons / delays. Please note that the Fund's grants may not be used after the end date of the grant period. If the project is delayed, the parties may continue the project at their own expense.

    Please note that the deadlines for submitting accounts and auditors' statements are not postponed. The same applies to the deadline for the final report for an Industrial Postdoc project, as the final report is only expected to cover the grant period.

    The same rules apply to the payment of the remaining 15% of the grant as to projects without delay (see Accounting and payment of the remaining grant - what should we be aware of?).

    Can my project be transferred to a new company

    No. Business Post.doc projects cannot be transferred to other companies.

    The project must be transferred to a new university / a new research institution - what should I do?

    An e-grant change request must be submitted, which should include:

    • Justification for change of university (for Industrial PhD projects) or research institution (for Industrial Postdoc projects).
    • Name and address of the new university / research institution (as well as SWIFT and IBAN numbers at a foreign university).
    • Signature of candidate, company (eg supervisor) and new and old university / research institution (new and old supervisor if there is a change of supervisor; or supervisor, new and old finance manager if there is no change of supervisor).
    • Date of change of research institution.

    In the case of a new supervisor, we must also have information as in the case of a change of supervisor alone, see Change of supervisor / mentor - what should we be aware of ?.

    The new university / new research institution will receive a letter of commitment when the request for change has been approved by the Fund. Note, however, that the case processing time for the change can last several months, as the Fund must settle with the old grant recipient and receive a refund of the remaining funds, which are then transferred to the new grant recipient.

    Change of supervisor / mentor - what should we be aware of?

    In the event of a planned change of company supervisor, company supervisor or university supervisor (Industrial PhD) and company mentor or research mentor (Industrial Postdoc), a change request must be sent via e-grant, which must include:

    • Justification for change.
    • The new supervisor / mentor's CV and contact information (incl. E-mail and telephone), cf. CV for project participants - what should we be aware of?
    • Signature of candidate, new supervisor, company (eg current supervisor) and university / research institution (eg current supervisor).
    Change of candidate - (when) is this possible?

    Replacement of an Industrial Postdoc candidate is only allowed under the following conditions:

    • The former Industrial Postdoc is out of the project.
    • There are at least six months of grants left of the project.
    • Business and research institution have essentially complied with their bonds.

    Change request sent via E-grant and must include:

    • Statement of change of candidate, as well as confirmation that the above three conditions are met.
    • End date for the old candidate and start date for the new candidate.
    • The new candidate's name, social security number, private e-mail, private telephone, gender and nationality.
    • The new candidate's CV, cf. CV for project participants - what should we be aware of?
    • PhD certificate for the new candidate.
    • Signature of company (eg supervisor), university (eg supervisor) and the new candidate.
    Final report and mid-term evaluation - what should we be aware of?

    For Industrial Postdoc projects, project partners must complete a final report focusing on effects, results, and process. You will be reminded of the task we e-grant. The assignment contains a link to a template for the report, which can also be found on the Fund's website under Project Administration / Industrial Researcher.

    Accounting and payment of remaining grants - what should we be aware of?

    Both the university / research institution and the company receive 85% of the grant in advance. The remaining 15% will be paid when the following conditions are met.

    The remaining 15% to the company and the research institution will be paid out once the Fund has approved

    • Final accounts from both parties.
    • Auditor's statement for the company's final accounts.
    • Project final report (see Final report and mid-term evaluation - what should we be aware of?)

    Forms for accounts, auditor's report and final report can be found on the Fund's website under 'project administration' - 'business researcher'. All documents are submitted via the respective tasks in the e-grant. 

    The company (and possibly the research institution, see above) must submit one account for the entire project at the end of the project. Unused funds must be repaid to the Fund. The grant for travel and courses cannot be used to cover other expenses in the project. The accounting period corresponds to the project period. Thus, the accounts must not include expenses that are before the project start date and after the project end date. Expenses outside these dates will be rejected and will be reimbursed. The project period appears in the e-grant under case profile. 

    Note that in part other rules apply to older grants. Check out your letter of commitment, which contains the relevant guidelines, if you want to know more

    Contact
    Industrial Researcher

    Tel: 61 90 50 02

    Phone time: Tuesday at 9.00-12.00

    Mail: næringsvsforsker@innofond.dk

    <€ NOTE:

    We are currently unable to maintain normal response and case processing times for Industrial Researcher.

    We apologize for any inconvenience this may cause to our customers who experience a slightly longer response time and we strive to respond as quickly as possible and maintain the best possible service. p>

    The reasons for the extended response times are due to several things: The COVID-19 crisis has led to extraordinary tasks for Innovation Fund Denmark in connection with. realization of funds from emergency pools and aid packages, and at the same time restructures the Fund and implements a new strategy that in the long run, among other things. to create a more effective customer dialogue.

    In the meantime, we refer to Advice and guidance on our overview page where you will also find our webinars under "Upcoming Events".

    LinkedIn
    For potential, current and former partners.

    Join the Industrial Researchers LinkedIn group .

    Industrial PhD
    Who can apply?
    • Companies that have a geographical department in Denmark and have the finances and facilities to run the project.
       
    • Universities that are officially approved to undertake PhD programs, as well as being able to attach a supervisor to the project.
       
    • Candidates who have completed their master's degree with at least 10 in the thesis and either have at least 8.2 on average for bachelor and candidate combined or 9.5 for the candidate alone.

    See the current guidelines for more on grade requirements and the possibility of exemption.

    What can I apply for?

    A business Ph.D. is a research project between a university, a company and a PhD student .

    The fund invests in projects that fall into one of three themes:

    • Ambitious and lasting green research initiatives
    • Life science, health, welfare technology and clinical research
    • Technology and innovation that can develop production and secure jobs in Denmark

    You can read much more about the three themes in the current guidelines.

    How much money can I apply for?
    • The company's grant is DKK 712,000 (of which DKK 612,000 is a contribution to salary and DKK 100,000 is a contribution to travel activities.
    • The university's grant is DKK 360,000 (incl. overhead).
    What can the money finance?

    University grant can be used at:

    • Supervision of the Industrial PhD student.
       
    • Facilities at the university, including equipment, materials, apparatus (procurement and / or use) as well as external services necessary to complete the university part of the project.
       
    • Participation in relevant PhD courses at the host university.
       
    • Assessment of the PhD dissertation.
       
    • Dissemination of results, including printing of the dissertation.

    The company grant can be used at:

    • salary for the business PhD student
       
    • travel activities

    The grant to the company may not exceed 50% of the cost of the project.

    Salary for business PhD students
    An Industrial PhD student must have at least the same total salary (salary + pension) as an ordinary university-employed PhD student. The AC agreement regulates the salaries of PhD students who are classified according to §4 and §8 of the agreement.

    As of 1 April 2020, the salary steps are incl. supplement and pension the following per month by seniority: 

    1st year, salary step 4: DKK 32,078
    2nd year, salary step 4: DKK 32,078
    3rd year, salary step 5: DKK 34,465
    4th year, salary step 6: DKK 36,643
    5th year, salary step 8: DKK 38,788

    The salary seniority is increased by the period during which the student has been engaged in work conditioned by the education. If you go straight from the master's to the PhD program, you therefore start at salary step 4. 

    The collective wage is a minimum wage. As an Industrial PhD graduate, you have the opportunity to negotiate a higher salary. On the whole, you should consider your employment as an Industrial PhD like any other in terms of negotiating terms of employment. This means that you can also negotiate matters such as vacation and maternity terms. The employment must, as a minimum, be on general terms and conditions. 

    Please note that an actual employment contract must have been entered into, which frees the Business PhD student from all tasks other than the project and the education during the project. In addition, you must be aware that non-compete clauses or the like in the employment contract must not limit the candidate's opportunity to obtain employment elsewhere. Likewise, the employment contract must not contain training clauses or the like that oblige the candidate to reimburse the company's expenses for the training upon termination of the training or upon change of job after a completed project such as Industrial PhD. 

    Innovation Fund Denmark recommends that you seek advice from a trade union or an HR office regarding. wage conditions and the above rates should be considered as indicative.

    How long does the project have to take?

    A business Ph.D. project takes 3 years.

    I have a project idea. How do I find the right partners?

    If you are a business or graduate, the path typically goes through universities. Here are the subject matter experts who have connections to relevant companies and can point to good graduates among the students and PhD students.

    To find the right university researcher, we recommend that you go to the PhD school for the subject area. Each university has PhD schools in different subject areas. The PhD schools are the administrative focal point for the university's PhD programs and will be able to help point out a subject-relevant university researcher.

    List of Danish universities (dkuni.dk)

    You can also contact one of the Danish innovation networks , which possibly can put you together with partners in the field.

    For graduates, industry associations will also be able to refer you to relevant companies. Also keep an eye out for science dating events at universities where students and businesses can meet.

    Candidates can also make direct contact with relevant companies. Our experience is that you get the most out of the contact with a company if you have a proposal for a specific project where the commercial value for the company is clear, and that you are also open to the company wanting to be involved in shape the project so that it becomes relevant to them.

    Application
    How do I apply?

    The Business Advisor must create the application.

    The application must be created and submitted via the electronic application system: www.e-grant.dk.

    You must register as a user of the system with either a username and password or with NemID before you can create an application.

    You create a new application by finding the correct call under "Search Options" and pressing "Start your application".

    Note that the list of search options is sorted alphabetically, and that the names of all calls from Innovation Fund Denmark start with "IF".

    You must write your application in either Danish or English.

    You can find a guide to e-grant on the website of the Ministry of Education and Research

    Application deadlines are set on an ongoing basis. Stay informed about new calls on Innovation Fund Denmark's website.

    What must the application contain?

    In an application to Innovation Fund Denmark, you must describe the Industrial PhD project and the persons and organizations participating in the project.

    An account of how the project contributes to the chosen theme is part of the application. You must select a theme on the first page of the application form, once this has been selected, you have 1,000 characters to argue why the project falls within the selected category.

    The application must contain a project description of high professional quality, which explains the research project and the project participants. The template for project description contains a guide to what the content of the individual sections should be and can be found at www.erhvervsforsker.dk . A company and a university can apply without a specific Industrial PhD candidate.

    CV for project participants - what should we pay attention to?
    There are no templates for project participants' resumes. Please ensure that the CVs contain all the information necessary to assess the project participants' qualifications in relation to the criteria defined in the guidelines. Remember that you can apply without a candidate.

    • Supervisors' CVs may not exceed 2 pages each.
    • There is no page limit for the candidate's CV.
    • Cv for resp. company supervisor and co-supervisor (s) must provide information about the training.
    • CV for university supervisor and possibly University Adviser (s) must include a list of selected publications as well as ORCID.
    Documents
    When will we receive a response to our application?

    We strive to maintain a processing time of 2 months from the application deadline until the applicant receives a decision on the application.

    In some cases, it may take longer.

    How do I get a response to my application?

    Responses to applications are sent out via e-grant.

    What are typical errors and omissions in applications?

    Unsatisfactory description of the project's business significance.
    This section can advantageously be substantiated with specific figures and / or specific application scenarios, which make it clear why the project has a clear business significance for the company. Read about the criterion "Business significance and effect" in the guidelines, and guiding examples in the template for the project description. Both documents are available at www.erhvervsforsker.dk.

    Unsatisfactory description of an exit strategy
    An exit strategy is a plan for how the candidate continues the project, for example in another company, if the company turns out not to be able to support the project until the end of the education). In most cases, it is not considered sufficient, simply to establish that the company has a strong or stable economy. On the other hand, the exit strategy - as far as possible - must be supported by specific agreements, eg an expression of interest from another company. Read about the item "Exit strategy" in the section on the company in the template for the project description.

    Unnecessary competencies
    When you develop a project that is professionally broad and / or interdisciplinary, you must also be aware that the project participants cover all necessary competencies. Remember that it is an opportunity to associate with third parties.

    The project does not match the call
    Before submitting an application, you should make sure that you apply during a round that suits your project. Ie. You must be aware of whether you are submitting the application to one of our "regular" rounds targeted at private companies, or our annual round of targeted public organizations.

    Read about our definition of "private company" vs. "Public organization" in the guidelines, and contact us via erhvervsforsker@innofond.dk, if you are in doubt about which call is right for you.

    The project does not fit into one of the politically determined themes
    Your project idea should fit one of the politically defined themes of the Industrial Researcher programs.
    Read more about the themes in the guidelines.

    Not all project participants have been involved in preparing the application
    We recommend that the entire team (company mentor / supervisor, university mentor / supervisor and, if applicable, graduate) be involved in preparing the application.

    It is important from the very beginning to discuss and agree on what the project is specifically about. It is important that the university supervisor / mentor is involved in the application, as it is a special discipline to write research applications - there are many special things to keep track of: State-of-the-art, literature references, method descriptions. It is equally important that the company helps to formulate the section on the business significance of the project (see above).

    We also strongly recommend that you enter into actual collaboration agreements on e.g. IPR and Publishing

    We have been refused in the past. What are we going to do differently this time?

    When re-applying, you must pay attention to addressing all rejection reasons (ie points of criticism) that appear in the rejection letter from your last application. In the e-grant application form, you must state that you have previously been rejected and what changes you have made.

    If necessary, you can apply for clarification of the grounds for refusal. The request is sent to erhvervsforsker@innofond.dk.

    The request must clearly state which condition (s) / refusal is desired to be elaborated, and please formulate up to a total of three specific questions to the committee. Remember to state the case number in the e-mail. Note that the Fund can only state how the justification is to be understood and not how it is answered. The Foundation also cannot advise on how to improve the application.

    The processing time for a request for elaboration is approx. one month and in some cases longer.

    Assessment of application
    How does the assessment process take place?

    All applications are evaluated by the Business Research Committee, which submits applications for decision to the Fund. It is the Fund that makes the final decision.

    Who judges the application?

    The Industrial Researcher Committee assesses the applications. The committee consists of 24-28 members, representing both respected researchers and senior figures from the Danish private business community. The committee makes recommendations on the applications, in the end it is Innovation Fund Denmark that makes the decision.

    How is the application assessed?

    The application is evaluated on four criteria:

    1. Relevance and contribution to the chosen theme . A project can only be approved if it falls within one of the three themes.
       
    2. Research Quality . The project must generally be at PhD level and realistically be able to be completed within the project period.
       
    3. Research significance and impact . The project must have a clear business significance and effect for the Danish part of the company.
       
    4. Project implementation . The application must reflect that the project is well organized and that the parties are competent and relevant.

    Read more about the rating criteria in the guidelines.

    Start-up of project
    What happens after my application is approved?

    Once the project has been approved, you will be notified of this in the e-grant. After this, the company must submit signed commitments and the university must submit signed commitments and enrollment certificates.

    When can the project start?

    The project can start at the earliest from the day the commitment is given. If you receive a conditional commitment, it is only when the final commitment has been given that the project can start.

    The project must start no later than six months after the award of the commitment.

    How is the project started and when will the grant be paid out?

    Before grants can be paid, the Fund must receive and approve: 

    • Enrollment certificate from the PhD school with start and end date and signature.
       
    • Signed commitment from company and university - the parties can choose to sign in one and the same document or submit two signed documents.

    All documents are submitted via the respective tasks in E-grant. 

    Start date is set for the date of enrollment in the PhD school.

    Both the university / research institution and the company receive 85% of the grant in advance. 

    Read about payment of the remaining 15% under "Accounting and payment of remaining grants - what should we be aware of?"

    My project got a conditional approval - what now?

    In case of conditional approval, you have six months to fulfill the condition / conditions. Answers to the condition are submitted in e-grant. The answer must not exceed two A4 pages per condition, if this is exceeded, the Fund may reject the answer. It must be made clear what is being answered and the answer must be submitted in one single document. The treatment time is approx. two months and in some cases longer. 

    Regarding the fulfillment of the condition that an Industrial PhD candidate must be found for the project, the answer must include:

    • Candidate's CV
    • Grade calculation form
    • Diplomas for both bachelor and master
    • Relative location for foreign education
    During the project
    Industrial PhD course (compulsory)

    Industrial PhD students must attend the Fund's compulsory Industrial PhD course.

    The course amounts to 5 ECTS credits and participation in the course is part of the student's working hours.

    The student is invited to the course during the first year of the program.

    Kick-off for new Industrial PhD projects (compulsory)

    All new Industrial PhD projects must participate in a joint kick-off event.

    From each project must participate:

    • The Industrial PhD Student
    • The main supervisor in the company
    • The University Supervisor

    Co-supervisors do not participate.

    All projects participate with a poster.

    The program includes various activities that equip for good collaboration and provide insight into others' good ideas for collaboration and project content.

    How do we ensure a good project process?

    Meetings
    It is important during the course that you meet regularly and discuss the development of the project. We recommend that you hold physical meetings at least once every three months, and preferably more often, where everyone participates.

    We strongly recommend that at the start of the project, you agree on who is responsible for convening meetings. Unless otherwise agreed, the business advisor / mentor is expected to take the initiative.

    Steering Group
    You can establish a steering group with several professionals from the company and the university and hold a steering group meeting once every six months.

    Newsletter
    It can also be recommended that the student writes a short newsletter approx. every other week, where the development of the project is explained.

    Above all, all project partners must mentally understand the situation of others and be prepared to make changes to the project if it is in everyone's best interests.

    IPR and Publishing
    We also strongly recommend that you enter into actual collaboration agreements on, for example, IPR and publishing.

    Maternity leave and leave from the project - what should we be aware of?

    Industrial PhD and Industrial Postdoc candidates can apply for leave in connection with, for example, maternity and illness.

    No subsidy is granted during leave, nor during maternity and sick leave. The end date of the grant period is postponed by the leave period and the grant is granted during the extended period.

    Note: The fund must approve a request for leave before the leave can begin. The Fund does not approve requests for leave retroactively. The request is sent via e-grant (section "Requests for change").

    A leave request must include:

    • Justification for leave Start and end date for leave period.
       
    • New end date for the project (project end date is postponed during the leave period).
       
    • Signatures of the company (eg supervisor), research institution / university (eg supervisor) and candidate.

    If you do not know the exact dates, please provide tentative dates. As soon as you know the exact dates, inform them to the Fund (via e-grant), after which the period is adjusted and the final end date for the project is determined.

    Part-time work on the project - what should we be aware of?

    Industrial PhD candidates can apply for part-time at e.g. illness, but you can not apply for part-time on the grounds that the candidate must do other work next to it. Industrial PhD jobs are basically full-time positions.

    Note: The fund must approve the request part-time before the part-time can start. The Fund does not approve part-time requests retroactively. The request is sent via e-grant (section Requests for Change).

    A part-time request must include:

    • Justification for part-time Start and end date for part-time period.
    • Part-time rate.
    • New project end date (project end date postponed part-time).
    • Signatures of the company (eg supervisor), research institution / university (eg supervisor) and candidate.

    The part-time rate is what percentage of the part-time work is full-time. Eg. a part-time rate of 50% means that the candidate works half as much as a full-time job during the period in question.

     

    What happens if I can't keep up with the plan?

    The end date of the grant period is binding, and can only be adjusted due to approved leave or part-time (see "Maternity and leave from the project - what should we be aware of?" and "Part-time work on the project - what should we be aware of?") but not due to other reasons / delays.

    Please note that the Fund's grants may not be used after the end date of the grant period. If the project is delayed, the parties may continue the project at their own expense.

    Please note that the deadlines for submitting accounts and auditors' statements are not shifted.

    The same rules apply to the payment of the remaining 15% of the grant as to projects without delay.

    Especially regarding. PhD certificate
    If the delay in the project results in a delay in the PhD program, you must inform the Fund of the delay and state the expected date for defense of the PhD dissertation. This is done via a message from your grant case in e-grant. The foundation can then extend the deadline for submitting the PhD certificate.

    Note, however, that the Fund may decide that the last 15% of the university grant will lapse if the PhD certificate is not submitted within five years of the start of the grant period (leave and part-time are taken into account).

    My Industrial PhD project needs to be transferred to a new company - what do I need to do?

    If an Industrial PhD project cannot be continued in the company that has received the grant, the Fund must be notified immediately via an e-grant message. The project is then paused, and a new company must be found within six months and a change request sent via e-grant.

    The request must include:

    • Justification for change of business.
       
    • The new company name, CVR number, parking number, industry code, address and number of employees converted to full-time positions.
       
    • Description of the new company's professional environment, facilities and finances.
       
    • Signature of graduate and new company - when changing company outside the group, the request must also be signed by the old company and the university.
       
    • Exact date of the shift.

    For a new company supervisor, the Fund must also have information such as when changing supervisor alone, see "Changing supervisor / mentor - what should we be aware of?"

    Note that the case processing time for changing the company outside the group can last several months, as the Fund must settle with the old grant recipient and receive a refund of the remaining funds which are then transferred to the new company.

    Business and university cannot be changed at the same time.

    The project must be transferred to a new university / a new research institution - what should I do?

    An e-grant change request must be submitted, which should include: 

    • Justification for changing university.
       
    • Name and address of the new university / research institution (as well as SWIFT and IBAN numbers at a foreign university).
       
    • Signature of candidate, company (eg supervisor) and new and old university / research institution (new and old supervisor if there is a change of supervisor; or supervisor, new and old finance manager if there is no change of supervisor) .
       
    • Certificate of enrollment from the new university with date of transfer of the student and end date of the program.

    For a new supervisor, we must also have information such as when changing supervisor alone, see Changing supervisor / mentor - what should we be aware of?

    The new university / new research institution will receive a letter of commitment when the request for change has been approved by the Fund.

    Please note, however, that the case processing time for the change can last several months, as the Fund must settle with the old grant recipient and receive a refund of the remaining funds, which are then transferred to the new grant recipient.

    Note: Business and university cannot be changed at the same time.

    Change of supervisor / mentor - what should we be aware of?

    In the event of a planned change of company supervisor, company supervisor or university supervisor, a request for change must be sent via e-grant.

    The change request must include:

    • Justification for change.
       
    • The new supervisor / mentor's CV and contact information (incl. e-mail and telephone), cf. CV for project participants - what should we be aware of?
       
    • Signature of candidate, new supervisor, company (eg current supervisor) and university / research institution (eg current supervisor).
    Change of candidate - (when) is this possible?

    An Industrial PhD project is closely linked to the candidate's education.

     

    The candidate can therefore only be changed if: 

    • A maximum of six months of the total grant period has been spent.
       
    • The former candidate is no longer part of the project.
       
    • The interruption of the former candidate's education is not due to a company or university's breach of obligations.
       
    • Company and university undertake at their own expense to give the new candidate the opportunity to complete the education in the standard time.

    Note: Innovation Fund Denmark does not provide additional funding for the project. The company and the university must pay for the extra period without subsidy, which they have committed to having the new graduate employed in the company and enrolled in the PhD school. 

    The change request is submitted via E-grant and must include: 

    • Statement of change of candidate, as well as confirmation that the above four conditions are met; End date of the old candidate and start date of the new candidate.
       
    • The new candidate's name, social security number, private e-mail, private telephone, gender and nationality.
       
    • CV for the new candidate, cf. "CV for project participants - what should we be aware of?" 
       
    • The new candidate's full diplomas for bachelor's and master's education.
       
    • Completed grade calculation form and / or year placement from a foreign educational institution about the candidate's placement on his / her year.
       
    • Signature of company (eg supervisor), university (eg supervisor) and the new candidate.
    Final report and mid-term evaluation - what should we be aware of?

    1½ years into your Business PhD project, please fill out a questionnaire as an Industrial PhD candidate. The form focuses on your collaboration practice in the project. It takes 5-10 minutes to complete the form.

    You will be reminded of the assignment via e-grant and the form will only be available via a link in the e-grant assignment. 

    For Industrial PhD projects, which were approved as of 2017, the company must complete a final report at the end of the project, focusing on effects, results and process.

    You will be reminded of the task we e-grant. The task includes a link to a template for the report.

    Accounting and payment of remaining grants - what should we be aware of?

    Both the university / research institution and the company receive 85% of the grant in advance. 

    • The remaining 15% to the company is paid when the Fund has received the final report (only for Industrial PhD projects approved from 2017, see Final report and mid-term evaluation - what should we be aware of?) and approved final accounts and auditor's report for company (all projects).
       
    • The remaining 15% to the university will be paid once the Fund has received the candidate's PhD certificate.
    Contact
    Industrial Researcher

    Tel: 61 90 50 02

    Phone time: Tuesday at 9.00-12.00

    Mail: erhvervsforsker@innofond.dk

    OBS:

    We are currently unable to maintain normal response and case processing times for Industrial Researcher.

    We apologize for any inconvenience this may cause to our customers who experience a slightly longer response time and we strive to respond as quickly as possible and maintain the best possible service.

    The reasons for the extended response times are due to several things: The COVID-19 crisis has led to extraordinary tasks for Innovation Fund Denmark in connection with. realization of funds from emergency pools and aid packages, and at the same time restructures the Fund and implements a new strategy that in the long run, among other things. to create a more effective customer dialogue.

    In the meantime, we refer to Advice and guidance on our overview page where you will also find our webinars under "Upcoming Events".

    LinkedIn
    For potential, current and former partners.

    Join the Industrial Researchers LinkedIn group

    Industrial Postdoc in the public sector Industrial Postdoc e-f 1209
    Industrial PhD in the private sector (themed) Industrial PhD e-f 1210
    Industrial Postdoc in the private sector (themed) Industrial Postdoc e-f 1209
    Guidelines
    Current guidelines

    The guidelines set out the conditions for the application, course and financing of Industrial PhD projects. Note that the guidelines were updated on March 3, 2021. The amendments introduce the thematization of the Industrial Researcher schemes (new section 1.1), as well as related minor adjustments in the application (section 4) and assessment procedures (section 5).

    Documents
    Previous guidelines

    All applications and grants are processed according to the set of guidelines that applied at the time of application. Changes to updated guidelines will therefore only apply to applications submitted from the Guidelines. 

    Early guidelines for business researcher projects

     

    Knowledge
    Industrial Research Committee

    The Industrial Researcher Committee makes the professional assessment of all Industrial Researcher applications. The processing time is a maximum of two months, unless the committee requests additional information for the assessment.

     

     

     

     

    Chairman and Vice-Chairman

     

    Chairman, Ingrid Sofie Harboe

    Inprid is Vice President of Biometrics at Lundbeck. She has previously, among other things. has been employed as a statistician at Genmab and Novo Nordisk and has taught statistics and mathematics at both the University of Washington and the University of Copenhagen. Ingrid holds a Ph.D. in biostatistics from the University of Copenhagen and a diploma in 'Managing Medical product Innovation' from CBD SIMI Executive in Copenhagen.

     

     

    Vice-President, René Chester Goduscheit

    René is a professor at the Department of Business Development and Technology at Aarhus University. He has previously been a professor at the Center for Integrative Innovation Management at the University of Southern Denmark. René has a PhD in network-based innovation from the Center for Industrial Production at Aalborg University

     

     

     

     

    Members of the Industrial Research Committee

     

     SHAPE  \* MERGEFORMAT  SHAPE  \* MERGEFORMAT Lecturer
    Adelina Rogowska-Wrzesinska
    University of Southern Denmark, Department of Biochemistry and Molecular Biology

     

    Professor and chief physician
    Andreas Kjær
    University of Copenhagen, Department of Biomedicine / Rigshospitalet

     

    Senior Innovation Manager
    Anita Friis Sommer
    LEGO Group

     

    Professor MSO
    Brian Vejrum Wæhrens
    Aalborg University, Center for Industrial Production

     

    Professor & amp; Academic Director
    Christer Karlsson
    Copenhagen Business School, Operations Management

     

    Professor / CEO
    Christian Kapel
    University of Copenhagen, Department of Plant and Environmental Sciences / ParaTech A / S

     

    Lecturer
    Connie Svabo
    Roskilde University, Department of Communication and Humanities Science

     

    Professor
    Erik Lund
    Aalborg University, Department of Mechanics and Production

     

    Professor
    Hanne Ingmer
    University of Copenhagen, Department of Veterinary Disease Biology

     

    Senior Director Formulation & amp; Delivery
    Hanne B. Rasmussen
    Novo Nordisk A / S

     

    Professor, Deputy Head of Department
    Henrik Callesen
    Aarhus University, Department of Animal Science

     

    VP Biometrics
    Ingrid Sofie Harbo (Chairman)
    H. Lundbeck A / S

     

    Professor
    Ira Assent
    Aarhus University, Department of Computer Science

     

    Partner, Head of Sustainability Engineering
    Jakob Strømann-Andersen
    Hennning Larsen Architects

     

    Professor MSO
    Julie Borup Jensen
    Aalborg University, Department of Learning and Philosophy

     

    Lecturer
    Lise Byskov Herslund
    University of Copenhagen, Department of Geosciences and Nature Management

     

    COO, sales and business development director
    Mogens Durup Nielsen
    Xtel Wireless

     

    Research Area Manager
    Niels Henrik Pontoppidan
    Oticon A / S

     

    Professor, Head of Department
    Peter Sestoft
    IT University, Software & amp; Systems

     

    Chief Specialist
    Philip C. Kjær
    Vestas Wind Systems A / S

     

    Professor
    René C. Goduscheit (Vice-Chairman)
    University of Aarhus, Department of Business Development and Technology

     

    Professor
    Susan Stipp
    Technical University of Denmark, Department of Physics

     

    Vice President Waste and Contaminated Sites
    Torben Kristiansen
    COWI

     

    Vice President Discovery
    Torben V. Borchert
    Novozymes

     

    Chief Data Scientist
    Tue Lehn-Schiøler
    Danske Bank / BrainCapture

     

    Head of Clinic, Professor
    Ulrik Niels Lassen
    Rigshospitalet, Department of Oncology / University of Copenhagen, Department of Clinical Medicine

    Publications

    The Effect of the Industrial PhD Program on Employment and Income

    Publication date: July 10, 2013
    ISBN: 978-87-92776-68-6
    Publisher: Danish Agency for Research and Innovation
    Publication year: 2012
    Number of pages: 35
    A survey of employment for Industrial PhDs  and ordinary PhDs shows that employment for both groups is generally high. The study also shows that Industrial PhD candidates  are typically employed in the private sector in specialist positions with high salaries, while ordinary PhDs are typically employed in the public sector with relatively  lower salaries. The survey shows that employment among graduate Business PhD graduates  is high. The report is in English with a Danish summary.
    Download publication (pdf)
     

    Industrial PhD Scheme  - A Knowledge Collection

    Publication date: March 19, 2013
    Publisher: Danish Agency for Research and Innovation
    Publication year: 2013
    Number of pages: 40
    The Danish Agency for Research and Innovation has conducted a knowledge collection to learn more about how students and supervisors experience being included in the Industrial PhD scheme, and about how the projects are organized in practice.
    Download publication  (pdf) >

    Analysis of the Industrial PhD Program

    Publication date: February 23, 2011
    Internet ISBN: 978-87-92372-65-9
    Publisher: Danish Agency for Research and Innovation
    Publication year: 2011
    Number of pages: 43
    An impact measurement of the Industrial PhD scheme shows that companies that have Industrial PhDs have significantly higher growth in gross profit, patenting and employment than companies without. At the same time, completed Industrial PhDs earn more in salaries and are more often employed in management positions than ordinary PhDs, but are to a slightly lesser extent engaged in research and development.
    Download publication  (pdf)

    Industrial PhD  - An Effective Tool for Innovation and Knowledge Dissemination

    Publication date: March 29, 2007
    ISBN: 978-87-920-8115-5
    Internet ISBN: 978-87-920-8116-2
    Publisher: Council for Technology and Innovation
    Publication year: 2007
    Number of pages: 116
    Download publication (pdf)