Global and trusted cooperation in an industrial community:
ITEA stimulates innovation projects in a global community of large industry, small and medium-sized enterprises (SMEs), start-ups, academia and customer organisations. ITEA's bottom-up project creation ensures that the project ideas are industry-driven and based on actual customer needs. ITEA provides a trusted framework for cooperation in which standard project collaboration agreements are available, including the complex domains of confidentiality and intellectual property. ITEA is managed by and for industry in close cooperation with the national public authorities.
Project financing through national public and private funding:
The ITEA program is publicly funded on a national level. Each ITEA project partner can apply for funding from their own national Public Authority. An early dialogue between project teams and public authorities supports alignment with national priorities and the best possible opportunities for funding that lead to high success rates.
Commercialization of research results:
ITEA enables organizations to create actual commercial results from research projects. Impact is one of the core values in ITEA; impact on business, economy and society. Impact is central during the project lifecycle: in proposal evaluation, monitoring, closure and in communication of the results.
ITEA focus on high-quality process and support:
ITEA follows a flexible and supportive approach towards its project consortia in order for them to maximize the results of their efforts and the project's impact. Each year, ITEA issues one Call for projects starting with a two-day brokerage event. Each Call follows a two-step procedure, in which industrial experts evaluate the quality of the project proposal in terms of innovation, impact and consortium. During the project lifetime, ITEA provides full-cycle project monitoring in a peer-to-peer mode with digital reports and physical reviews to improve quality and value creation of projects. ITEA has an ISO 9001 certified Quality Management System (by DEKRA ).
The application Project Outline (PO) and Full Project Proposal (FPP) templates can be found on ITEA 4's homepage: https://itea4.org/call-documents.html
NB: Participation in ITEA's Project Outline Days in Berlin 12-13 September 2023 facilitates engagement in already established consortia and get inspiration for new projects.
Important documents for Danish partners to be uploaded on e-grant after application deadline:
After the application deadline IFD will via or national e-grant platform send an invitation to upload a pdf of the application with annexes. Danish industrial partners should in addition upload the following declarations and an “Ability to co-finance” document:
- SME declaration
- No undertaking in difficulty
- If funding via de minimis, then a de minimis aid compliance form
- Ability to co-finance
FPP preparation - Check instruction video here: https://itea4.org/instruction-videos.html
Thorbjørn Moth Gilberg
International Investment Officer
Mobile: +45 6190 5050
Read about the application and grant process below.
The application platform can be with an international secretariat or with IFD. This will be clear from the call announcement.
The main difference is that in EU Horizon partnerships and programmes under the Nordic Council of Ministers, the evaluation is conducted by international secretariats, while in EUREKA and bilateral programmes such evaluation is conducted by the national funding agencies in the countries that participate in the call.
The call text announced on the Innovation Fund Denmarks website defines a limit for our support to the project. The maximum amount per Danish partner in international projects is EUR 300,000. The maximum amount for all Danish partners, if the project has two or more Danish partners, is EUR 500,000.
The maximum investment rate may vary between 35-90% for each individual participant. Please see tables 1-4 in the Guidelines.
Note: Danish participation in the calls on our website is subject to the Danish Finance Act being passed in the year in which the funding decision is made.
Applicants will be notified either by the call secretariat or by Innovation Fund Denmark. In the following process each Danish project participant will through e-grant be invited to upload additional documents, within approximately 4 weeks, including:
- Acceptance of the terms and condition of the grant
- An individual budget sheet.
- A Gantt diagram.
- A signed Consortia Agreement.
Applicants should ensure that the right people have access to the file in e-grant.
In international projects the participants should not start project activities before the Consortia Agreement has been signed by all partners and sent to Innovation Fund Denmark. In special cases, IFD can allow for a start of the project before the Consortia Agreement has been signed and uploaded.
In the Consortia Agreement, the participants in the project decide:
- how to use background and foreground knowledge
- distribution of the project results
- who will have/gain access to the project results,
- rules for publication and publications of project data
- the process for project participants leaving or entering the project etc.
Negotiating the Consortia Agreement is often time-consuming. We recommend that the participants start negotiations as soon as possible.
We have tried to gather the most frequently asked questions and answers below. We hope this answers some of your questions, and if not, please feel free to contact the program managers. See "Contact".
Q1: We are two Danish partners in the project who are applying for funding from Innovation Fund Denmark. We can receive a maximum funding amount of EUR 500,000. Can one partner receive EUR 400,000 and the other EUR 100,000?
- Answer: No, a maximum financing amount of EUR 300,000 per partner. However, it is correct that the total funding amount for Danish partners must be equal to or lower than EUR 500,000. This means that one partner can receive a maximum of EUR 300,000 and the other up to EUR 200,000. Also note that maximum funding rates applicable to the specific types of organizations still apply.
Q2: Is overhead included in the maximum funding?
- Answer: Yes, specific overhead is included in the maximum funding from Innovation Fund Denmark, both in the maximum funding amount and the maximum funding rate. You can find specific overhead rates that apply to your organization in our guidelines. However, some types of organizations (eg regions and municipalities) do not receive overhead.
Q3: How do I calculate my financing rate?
- Answer: The funding rate (also called the investment rate) is calculated by dividing the requested funding amount by the total budgeted costs for a single partner. This means that the total budgeted costs for a partner are the sum of the requested funding amount and the partner's own contribution to the budget.
Q4: Can I request a 100% financing rate?
- Answer : No. It is expected that you partially contribute to your project activities. For example, if the maximum funding rate for your organization is 75%, you must contribute at least 25% to your own budget. If your funding request corresponds to a funding rate of 100%, your application will be considered ineligible.
Q5: Can my organization apply for several projects in the same search option?
- Answer: Yes. But you are expected to participate in all the projects that are selected for funding. If you are an SME, you can though only submit one application per call.
Q6: I have submitted my application to the call secretariat. Should I send it to Innovation Fund Denmark?
- Answer: Yes. You will receive an invitation from Innovation Fund Denmark with further instructions on uploading your application for e-grant. This typically happens 2-4 weeks after the application deadline.
Q7: Is submitting a letter of intent the same as a pre-proposal?
- Answer: Search options can be one-step or two-step. A two-step search option will request a pre-proposal and a full proposal. A one-step search option will only request a full proposal. Additionally, a search option may request a Letter of Intent at an early stage, but this is not the same as a pre-proposal.
Q8: When do I need to submit material in E-grant after I’ve received a grant?
- Answer: You are required to submit the tasks “Consortium Agreement” and “Acceptance of the grant” as soon as possible. The latter will organize the E-grant tasks for the entirety of the project. After this, progress reports and financial statements must be submitted semi-annually, after the projects official starting date. However, it is possible for SME’s to request quarterly submission of financial reports. In addition, an auditor’s report must be submitted annually.
Q9: The auditor’s report task in E-grant. Should it be an independent, state-authorized auditors report?
- Answer: Organizations under Rigsrevisionen must report using “Appendix 5”, and may be completed by the financial manager (økonomiansvarlige) other organizations must submit an independent auditors report prepared by an external state-authorized accountant. The company’s annual reports and management statements are not sufficient.
General inquiry to International collaborations
Head of International Collaborations
+ 45 61905039
Daniel G. Marques
+45 6190 5006
Thorbjørn Moth Gilberg
+ 45 61905050
+45 6190 5074
+45 6190 5092
E-grant technical support?
Contact e-grant support
T: +45 33 92 91 90
If you have submitted an application or have a grant from Innovation Fund Denmark, contact us via your case in e-grant.
When applying for funding for an international project with Innovation Fund Denmark, a number of documentations are required.
The Danish applicants will be invited, via e-grant, when their file has opened. This usually happens within four weeks after the application deadline. The invitation includes the task described in 'From approval of appplication to start of the project' and the following additional documents, where applicable.
- No undertaking in difficulty
Declaration that the organisation does not hold the status of an undertaking in difficulty. This is a requirement for all applications from non-public enterprises and organisations.
Declaration that the small- or medium sized enterprise (SME) fulfills the requirement for an SME. This is a requirement for all applications from an SME.
- De minimis aid Compliance
As an alternative to investment rates under the State aid regulations, Danish SMEs can choose to be financed according to The European Commission’s de minimis regulation. If this is applied, the maximum investment for the SME in a three year period is EUR 200.000. Salary is then calculated based on a fixed hourly rate of DKK 750 (approx. EUR 100) per hour. This form is a requirement for applicants wishing to apply under the de minimis rules.
- Ability to co-finance
This form enables SMEs to calculates and document their ability to fund the project expenses, not covered by Innovation Fund Denmark. This is a requirement for all applications from SMEs.
- Guidance for Gantt chart
There is no mandatory template for the Gantt chart, but the chart must fill the requirements described in the guidelines. This is a requirement for all projects granted funding.